PROBE MMX

Can I perform a copy components(template) on only one Probe document?

It is not recommended to only perform a copy template on one Probe document.
 

If you are however experiencing problems with a particular document in Probe you can perform a copy template, but you must ensure that you copy in a document that is on the same version as your client file.

I performed a copy template, why is my document is empty/partially completed?

Information in Probe are stored in one of two places:
 

1. The CaseView Document
   Information stored in the document are information for documentation purposes only, eg. descriptions, references and procedures.
   This information will copy over to your new client file if you perform a copy template.

2. The CaseView Database
   Information stored in the database are information that are interdependent, eg. ROMM, risks, controls, Yes/No answers.
   This information will NOT copy over to your new client file if you perform a copy template.



If I right click to change the name of a document and go into properties, there is a CV Group option. What is the "CV group" option under properties of this CaseView document?

This is to link the document to the database. As this is CaseWare functionality, you do not need to use this or enter any data in this field.

Do you have template documents that we can use for test of control and substantive sampling?

Yes we do.
Our template documents are stored under section 90.

Remember:
These documents are templates and should be copied into the relevant sections.
Once you have copied it to e.g. Trade payables, right click on the document and go into properties to change the reference of the document. E.g. 51.75.

The first two numbers must always be the section you are in, 20/21/22...



Is there a faster way to insert more than one row in Probe documents?

No, the only way to insert rows/procedures into the Probe documents is by right-clicking and inserting one row and a time.

What “hot keys” are available in Probe?

You can use "Y" or "N" in drop downs for "Yes" and "No" as well as "L" for “Low”, "M" for "Medium", “H” for “High”. You can also use “A” for a “√” and “R” for an “x” in the controls testing and substantive testing worksheets.

If you answer Yes/No in a Probe document, do you need to complete the description section?

That really depends on the question whether you have to give a further description.
If the question asks. “is it the first year of trade”, and you say "Yes" then I wouldn't necessarily insert a comment; but if it asks you whether management acted ethically and you say "No" then I would insert a comment. Always bear in mind that when you have a file review, the reviewer will look at the documentation in your engagement file.

I need the design mode password to make changes?

ProBeta has taken the decision not to allow design mode changes to all Probe documents.
 

Bearing in mind that there are some changes users will have to make, we have ‘unlocked’ various functions within form mode (change audit procedures, hiding procedures, paragraphs, etc.).

​
In the newer versions of Probe (2010.07.04 and later) users have access to the design mode for the documents where some significant changes may be necessary.
1. Engagement letter
2. Representation letter
3. Minutes
4. Emoluments certificate
5. Bank confirmation letter

My planing documents have no figures and why are they not showing my adjusting entries?

The planning figures reads off the Opening balance and the transactions column, so you can use the "Other entries" to pass journals from an accounting point of view.
The reason why we do not use the adjusting journals in the planning is because auditors pass journals throughout the audit and this then affects the planning figures.

When I close certain documents I am not prompted to save, are my work going to be lost?

No, you will not lose any data and you do not have to click on the save icon.



The data is saved to the database immediately when a change in the document is made.

For SmartSync users data is also immediately synced to all the other connected copies of the file.

Can I renumber or delete Probe documents?

No.

The only documents that were designed to be renumbered and renamed are the documents in section 90 (Templates)



Due to the interdependence of Probe documents if you delete or renumber documents you may end up breaking your file.



If you feel that a document is not required for your client you can create a new folder in the Document manager, e.g. "Unused documents" and move those documents to that folder.

Do my country have localised content in the Probe MMX template?

The following countries have localised content in the Probe MMX template:

My document 01.60 Minutes does not have any content, what can I do to fix this?

Don't worry, we have a hotfix.

Click here to download

The hotfix will correct the document 01.60 Minutes not showing any content in the document after running the latest update.

HOTFIX DOWNLOAD AND INSTALLATION INSTRUCTIONS

• Click on the above link to download the file then save the file to your desktop

• Make sure all instances of CaseWare Working Papers and CaseView documents are closed

• Double-click on the hotfix file and run the installation

• Open the engagement file in CaseWare Working Papers, then proceed to open the 10.10.02 Firm Settings document

• In the Firm Settings select Enable Special Features and click on Activate next to Other

• Type in the code: MMXHOTFIX2

• Close your Firm Settings and open document 01.60 Minutes to confirm that the document now has content

Why do I get a warning about a demo period and my documents are locked when I open my documents?

This means that you do not have the correct Probe Licence on your computer.

When installing the templates you will be prompted for all your license codes.

These license codes can be obtained from your CQS/CaseWare Africa license statement or your sales representatives.

Please always ensure that you insert all the license codes purchased when installing the template.  You also need to ensure that if you are installing the 2012 template, you insert the license codes from your 2012 license statement and when installing the 2014 template, insert the codes from the 2014 license statement.

If you do not want to reinstall your templates you can also insert your license codes by:

Openening document 10.10.02 - Firm settings

Click on the 'Enable special features' tab

Click on 'Activate' next to other

Insert your license code and click 'Ok'.

Your documents should now be unlocked.

What is the difference between special purpose financial statements and general purpose financial statements?

General purpose financials are prepared on a general purpose framework which is a framework that provides information to a wide range of users. It may be a fair presentation framework, i.e. IFRS or IFRS for SME. A special purpose framework is a framework that provides information to a limited range of users or specific users, e.g. it can be if you prepare financial statements for your management accounts.

Is an item likely to be misstated just because it exceeds materiality?

No. A practitioner obtains an understanding of the entity and its environment, including the entity’s accounting system and accounting records. The practitioner also obtains an understanding of the applicable financial reporting framework. The understanding is obtained sufficient to identify areas in the financial statements where material misstatements are likely to arise. The practitioner uses his/her professional judgement to determine whether an item is likely to be misstated.

I cannot see current year balances in 10.52 or 10.60.

Make sure that you have not deleted the Probe Firm Settings document - if you did, perform a copy components and copy it back into your file.

Go into your 10.52 document.  See if there are any overridden values (red dot) in any of the Analytical Procedures tabs.
If there is, we suggest you perform a "copy components" and copy in the 10.52 document from the template.(If you require any assistance with this, you can contact support@cqs.co.co.za or probesupport@probeta.co.za.

After you performed this procedure, please go into your 10.52 document and ensure that there are no more red dots, thus overridden values.

If there are still some overridden values, right click on the red dot and remove the overridden value.
You will now see that the values pull through correctly to your 10.52 document and 10.60.

Why does my document 10.52 Preliminary analytical review not show any content/figures?

Please make sure that you have not deleted the Probe Firm Settings document from your file.  

If you have deleted the document you can bring it back by copying it back in using the 'Copy Components' functionality in CaseWare.

The Probe MMX documents are all linked and require each other to function.  Please make sure to never delete any of the Probe MMX documents, but rather move the documents to an 'Unused folder' if you don't want other employees to use the document.

PS - Remember that adjusting entries will not pull through to this document or any of your planning figures/documents as they are Auditor's/Reviewer's adjustments.

Are the exception in the work programs linked to points for partner's attention?

No it is not. Points for partner’s attention need to be manually completed within CaseWare.

You can create an issue(by right clicking on the cell) to raise exceptions as and when found.
There is an issue type - Points for partner's attention. This populates your points for partner's document 02.01.
 

What is the Probe document focused enquiries?

The Focused enquiries refer to a document (90.40) which needs to be completed, saved in section 90, CaseView templates.
The Focused enquiries document is designed to assist you in documenting discussions with the client, focusing on areas that are likely to be misstated. 

This document is a template and should be copied into the relevant sections. Remember, once you have copied it to e.g. Trade payables, right click on the document and go into properties to change the reference of the document. E.g. 51.75.

I have a figure in my trial balance for Property, Plant and Equipment, yet my work program has no procedures?

In Planning, you can indicate in 10.70 that an item is likely to be misstated (LTBM) by ticking in the box e.g. Property, Plant and Equipment.

The work program (20.10) is activated and you will find review procedures, which need to be performed.
You may however, subsequent to planning, and during your review, identify that another area is likely to be misstated.
Should you want to perform review procedures, you can go into the relevant work program e.g. Investment property (21.10), and click Yes to answer the question "Have you, during the review, identified issues which makes you believe that this area is likely to be misstated?"
By answering Yes, the work program will be activated and you can perform the review procedures.

Why do I have 8 procedures on the conclusion tab and my colleague only 3?

The difference between your work program and your colleague’s, is that you have the Probe MMX Premium package installed and he/she does not. Having 8 procedures in your work program is the extended conclusions which are only available on the Probe MMX Premium package.

Do we still have to work through every work program for each section even if the section is not likely to be misstated?

No, once you have identified areas that are likely to be misstated (10.70) then you only complete a work program for those areas.

Do you have to sign off work programs that are not likely to be misstated?

No, you do not need to sign off the work programs for areas that are not likely to be misstated.

When we want to insert a step in the work program, it gives an error that the knowledge library is not found.

Go into tools, default path, and ensure that the library path is correct. i.e. the destination of library path should be the same path as where the library is stored on your computer.

Deleting a procedure in a work program does not delete the sub procedures.

This happens because of the way the work programs are programmed.

The best workaround is to delete the sub procedures one by one and thereafter delete the main procedure.